Culinary Systems and Planning Manager

Are you a systems-minded hospitality leader who thrives at the intersection of data, people, and execution? Do you love building structures, creating clarity, and turning complexity into simple, repeatable processes? Do you find energy in supporting great food by ensuring the operational foundation behind it is strong, disciplined, and scalable?

Description

Are you a systems-minded hospitality leader who thrives at the intersection of data, people, and execution? Do you love building structures, creating clarity, and turning complexity into simple, repeatable processes? Do you find energy in supporting great food by ensuring the operational foundation behind it is strong, disciplined, and scalable?

The Culinary Systems and Planning Manager owns purchasing, inventory, systems, and cost controls for the culinary department. This role serves as the operational glue between culinary vision and daily execution freeing the Executive Chef to focus on food, people, and creativity while ensuring the business runs with clarity, confidence, and discipline.

When done well, this role creates calm in complexity, protects margins, strengthens accountability, and allows innovation to scale responsibly. This person is a confident leader in ambiguity. They are comfortable sitting in uncertainty, making informed imperfect decisions, and leading change with confidence and backbone.

Our ideal Culinary Systems and Planning Manager is:

  • A systems thinker: You can zoom out to see the full picture and zoom in to ensure details are right. You synthesize information, check your work, and understand how small decisions impact the whole.
  • A clear communicator: You distill complex ideas into clear direction for all levels of the organization. You speak up, bring structure to conversations, and bring others along for the ride.
  • A collaborative connector: You like people. You enjoy cross-functional work, know when to be assertive, and hold others accountable even when they don’t report directly to you.
  • A curious builder: You enjoy researching products, systems, and trends. You bring creative excitement to operational work and see systems as tools that enable people to do their best work.

The Culinary Systems and Planning Manager is a development-minded leadership role for someone excited to grow alongside us, building, refining, and strengthening systems that support consistency, financial integrity, and long-term scalability across all brands and venues.

You are hospitality minded, and use it as a filter in decision-making, balancing financial discipline with care for team members, our clients, & partners. You thrive in an environment where the core values Do what it takes, love what you do, have fun doing it, leave it better and All for one and one for all are operationalized every day.

Responsibilities

The Primary job of the Culinary Systems and Planning Manager includes but is not limited to:

Leadership & Accountability

  • Lead, manage, and hold accountable purchasing team members and related culinary operations functions
  • Establish clear ownership, expectations, and performance standards across purchasing, inventory, and systems
  • Serve as a strategic thought partner to Culinary Leadership, Finance, and Operations
  • Lead change with clarity, structure, and follow-through

Inventory Management

  • Own the end-to-end inventory control system company-wide
  • Establish and enforce standard inventory procedures
  • Audit inventory variance, shrink, waste, and spoilage; identify root causes and corrective actions in partnership with Finance
  • Partner with the Executive Chef to align par levels with production volume and seasonality

Purchasing & Vendor Management

  • Own and manage key vendor partnerships, including contract negotiation, pricing terms, renewals, and performance management
  • Ensure purchasing decisions align with industry benchmarks, company financial goals, and company values
  • Research and introduce innovative products aligned with culinary vision, trends, and client demand
  • Maintain accurate, current cost data for all purchased goods

Systems & Data Management

  • Own Caterease system strategy and execution, including roadmap planning and data integrity
  • Own recipe costing accuracy, pricing updates, and pricing integrity across all menus
  • Build and maintain a centralized, accurate, and scalable recipe database that supports training, auditing, and growth
  • Own and manage the Culinary SharePoint site, ensuring it remains current, organized, and useful

Costs, Controls & Production Planning

  • Monitor and manage food cost %, COGS, and margin performance with a defined review cadence
  • Own variance analysis, waste and shrink trends, and lead corrective actions to protect margins
  • Own production systems and operational efficiencies to support accuracy, scalability, and cost control
  • Partner with the Executive Chef on busy-day planning, bulk production forecasting, and execution
  • Own the custom menu costing process, including margin validation, approvals, and clear communication across teams

Required

  • Extensive experience and understanding of database structure, management and design
  • Successful creation and management of inventory systems leveraging food specific software
  • Demonstrated successful ownership of change management initiatives resulting in measurable adoption and business impact
  • Minimum of 3 years of experience in food and/or hospitality industries
  • Experience managing and developing a team of three or more team members
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Experience managing vendor relationships from contracting through delivery and ongoing optimization
  • Demonstrated knowledge of P&L statements with the ability to make data-driven decisions to drive profitability
  • Comfort interpreting food cost %, COGS, and margin reports and translating them into operational action

Preferred

  • Bachelor’s degree or equivalent
  • Experience with Caterease software
  • Experience researching, sourcing, and tracking industry trends

Does this sound like you?

If you think you’d be a good fit for this role, we’d love to hear from you! Use the button below to apply.