Accounts Receivable and Payroll Specialist

Description

Are you a highly organized professional with strong accountability to your work and others? Does a role with a small company that lives and dies by their values sound too good to be true? Are you the type of person who juggles a variety of responsibilities, double checks your work and always meets the deadline? Then we want to talk to you! 

As part of Petro Hospitality, our purpose is to develop people through opportunities in the hospitality industry. We are a woman owned business with the belief that a culture of inclusivity makes us better. We value our teammates for their unique perspectives and experiences, and we know that our diversity is what fuels our strength and innovation as individuals and a team. And we believe in investing in our teammates’ future through competitive pay and benefits. We offer our full-time team members:

  • Health & dental plan
  • Vision option
  • 401K with employer match
  • competitive PTO with accrual for seniority
  •  8 paid holidays per year
  • $1000 Tuition reimbursement for professional development
  •  Opportunities to impact our employment policies by serving on our DEI council
  •  Employee discounts at our family of brands

 

Our ideal Accounts Receivable and Payroll Specialist is:

  •  A patient, trustworthy, problem solver
  • Collaborative and genuinely likes helping others
  • Likes to check off the to do list and is flexible enough to pivot when necessary
  • Curious and appreciates knowing the “WHY” and is a clear communicator
  • Happy working with a small team and friendly with teammates from other departments

 

Our business services department is the accounting, budgeting and human resources partner to all of our brands. Our clients are not only those we serve wholehearted hospitality, but we also consider our diverse and talented team members clients as well.

Responsibilities

The responsibilities for this position include, but are not limited to, the following:

  •  Bi-Weekly payroll coordination with our TPA
  •  Process status changes and employee transfers
  • Assist employees with benefit enrollment
  • Answer employee questions about payroll and benefits
  • Maintain employee files and all payroll and benefit records
  • Preserve payroll processing and quarterly and annual reports records
  • Process Unemployment and Worker’s Compensation claims
  • Manage documentation for incidents
  • Benefit and ACA Administration
  • Scan client contracts to Sharepoint and coordinate event payment communications with sales team
  • Set up client payment schedules, email reminders and follow up on payments
  • Ensure clients receive invoices
  • Post client payments by check, Collect delinquent client payments
  •  Maintain client files including sales tax exemption documents
  •  Manage services for office supplies, copier, phone system and IT
  • Manage Meeting Room calendar
  • Keep office area tidy and organized
  • Liaise with third parties for business insurance and manage documentation and claims
  • Back up for AP functions for PTO and overflow
  • Assist other team members so all dead-lines and department targets are reached
  • Perform other tasks and duties as assigned
  • Must maintain and adhere to confidentiality requirements

Required

  •  3+ years payroll processing and benefits experience
  •  1+ years customer service experience
  •  Mid-level skills in Excel (filters, subtotals, vlookup)
  •  Experience with Microsoft Office 365 products

Preferred

  • Bachelor’s degree in human resources, customer serivce or related field
  • Restaurant or Hospitality industry experience and knowledge

Does this sound like you?

If you think you’d be a good fit for this role, we’d love to hear from you! Use the button below to apply.